Health Insurance Portability and Accountability Act (HIPAA)
The HIPAA Privacy Rule is a federal regulation that went into effect nationwide
on April 14, 2003. It establishes a foundation of federal protections
for the privacy of health information. Patient privacy is, and always
has been, very important to us. This Notice (below) describes the privacy
practices of Campbell County Health (CCH), its related and affiliated
organizations including Campbell County Health and Campbell
County Medical Group, among others, and all of their physicians and employees.
It applies to services to receive at all CCH service locations. Please
Patient and Resident Experience department at 307.688.1530 if you have any questions.
NOTICE OF PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED
AND HOW YOU OBTAIN ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
This privacy notice:
- Describes our practices for the protection of your health information.
- Explains how Campbell County Health (CCH) may use and disclose health information
- Describes your rights.
- Explains the duties we have regarding the use and disclosure of health
- Applies to all of your records generated by CCH, whether made by CCH personnel
or your doctor.
Campbell County Health is required to:
- Maintain privacy of your information;
- Make available to you this notice of legal duties and privacy practices
with respect to the information we maintain about you
- Abide by the terms of the notice that is currently in effect.
- Notify you if we are unable to agree to the requested restrictions.
HOW CCH MAY USE AND DISCLOSE HEALTH INFORMATION ABOUT YOU
The following covers most, but not exclusively all, of the ways in which
your health information will be used and disclosed.
- We will explain what we mean.
- We will try to give examples.
- Each use and disclosure will not be listed.
We will use your health information for treatment. For example: Information
obtained by a nurse, physician or other member of your healthcare team
will be recorded in your record and used to determine the course of treatment
that should work best for you. Your physician will document in your record
his expectations of the members of your healthcare team. Members of your
healthcare team will then record the actions they took and their observations.
In that way the physician will know how you are responding to treatment.
We will also provide your physician or a subsequent health care provider
with copies of various reports that should assist him/her in treating
you once you are discharged from CCMH.
We will use your health information for payment. You have the right to
restrict disclosure to your health plan for treatment paid in full by
you out of your own pocket. For example: A bill may be sent to you or
a third party payer. This information on or with the bill may include
information that identifies you, as well as your diagnosis, procedures
and supplies use.
For Health Care Operations:
We will use your health information for regular health care operations.
For example: Members of the medical staff, the risk or quality improvement
manager, or members of the quality improvement team may use information
in your health record to assess the care and outcomes in your case and
others like it. This information will then be used in an effort to continually
improve the quality and effectiveness of the healthcare and service we provide.
OTHER DISCLOSURES AND USES
Communication with Family:
We may disclose health information relevant to that person’s involvement
in your care or payment to unless you object and based on our professional
judgment you do not object to the disclosure:
- a family member
- other relative
- close personal friend
- any other person you identify
- for disaster relief purposes and is in your best interest.
We may use or disclose information about your location and general condition
to notify or assist in notifying a family member, personal representative,
or another person responsible for your care.
There are some services provided by CCH by other companies. We may disclose
your information to them so that they can perform the job we have asked
them to do.
For example: Physician services in radiology and certain laboratory tests.
Health Education and Marketing:
- We may contact you to provide appointment reminders.
- We may tell you about possible treatment options.
- We may tell you about possible alternatives.
- We may tell you about health-related benefits or services.
- We will not utilize your PHI for marketing purposes.
We may contact you as part of a fund-raising effort. You have the right
to opt out of fundraising activities.
Unless you object in writing to the Patient Access/Admitting Department,
we will use your name, location, and religious affiliation in the directory.
This information may be provided to members of the clergy. Except for
religious affiliation, this information may be provided to others who
ask for you by name. In emergent situations where you are unable to object
you are included in the directory. The directory includes patient name,
room number, bed number, phone extension, attending physician, account
number and religion.
We may use and disclose information about you for research purposes. All
research projects are subject to a special approval process. You will
almost always be asked for your permission before your information is provided.
As Required By Law:
We will disclose information about you when required to do so by federal,
state or local law. We will disclose information about victims of abuse,
neglect or domestic violence.
To Avoid a Serious Threat to Health or Safety:
We may disclose information about you when necessary to prevent a serious
threat. Any disclosure, however, would only be to someone able to help
prevent the threat.
Organ and Tissue Donation:
We may disclose health information to organ procurement organizations for
the purpose of tissue donation and transplant.
Military and Veterans:
We may release information about you as required by military command authorities.
We may release information as authorized by laws for workers' compensation
or similar programs.
Public Health Risks:
We may disclose information about you for public health activities such
as preventing or controlling disease, injury or disability.
Health Oversight Activities:
We may disclose information to a health oversight agency for activities
authorized by law.
Coroners, Medical Examiners and Funeral Directors:
We may release information to a coroner, medical examiner or funeral directors.
National Security and Intelligence Activities:
We may release information about you to authorized federal officials for
activities authorized by law.
Protective Services for the President and others:
We may disclose information about you to authorized federal officials.
Correctional Institution/Law Enforcement:
If you are an inmate of a correctional institution or under the custody
of law enforcement, we may disclose information to them. We may disclose
information for law enforcement purposes as required by law.
LAWSUITS AND DISPUTES:
If you are involved in a lawsuit or a dispute, we may disclose medical
information about you in response to a court or administrative order.
We may also disclose medical information about you in response to a subpoena,
discovery request, or other lawful process by someone else involved in
the dispute, but only if efforts have been made to tell you about the
request or to obtain an order protecting the information requested.
YOUR RIGHTS REGARDING HEALTH INFORMATION ABOUT YOU
Your health records are the physical property of CCH. The information in
the record belongs to you. You have the following rights regarding information
we maintain about you:
- request a restriction on certain uses and disclosures of your information
as provided by 45 CFR 164.522
- obtain a paper or electronic copy of the notice of information practices
- You may obtain a copy of this notice at our website, www.cchwyo.org.
- inspect and copy and receive in paper or electronic format your health
record as provided for in 45 CFR 164.524
- amend your health record as provided in 45 CFR 164.528
- obtain an accounting of disclosures of your health information as provided
in 45 CFR 164.528
- request communications of your health information by alternative means
or at alternative locations
- Revoke your authorization to use or disclose health information except
to the extent that action has already been taken.
- You will be notified of a breach of unsecured PHI in the event you are affected.
For More Information or to report a Problem
Please contact the Privacy Officer at 307.688.1322 or Patient and Resident
Experience department at 307.688.1530 if you have any questions. If you
believe your privacy rights have been violated:
- You may file a complaint with CCH.
You may file a complaint with the Secretary of the Department of Health
and Human Services.
Office of Civil Rights
200 Independence Avenue, SW
Washington, DC 20201
Toll Free 1.877.696.6775
- To file a complaint with CCH, contact the Privacy Officer at 307.688.1322
or Patient and Resident Experience department at 307. 688.1530.
- All complaints must be in writing.
- You will not be penalized for filing a complaint.
OTHER USES OF HEALTH INFORMATION
Other uses and disclosures of information not covered by this notice or
the law will be made only with your written authorization.
Use or disclosure of your psychotherapy notes unless required by law or
obtain your written signature.
We will not sell your PHI.
CHANGES TO THIS NOTICE
- We reserve the right to change this notice.
- We reserve the right to make the revised notice effective for information:
We already have about you and Any information we receive in the future
- A copy of the current notice will be posted at CCH.
- On the first page of this notice, in the top right-hand corner, will be
the effective date.
- Each time you register at CCH for treatment we will offer you a copy of
the current notice that is in effect.
Business Associate: A person or organization that performs an activity on behalf of CCH, but
is not part of the CCH workforce.
Disclosure: The release, transfer, and provision of access or sharing of information
outside the organization holding the information.
Health Care [or healthcare]: Care, services, or supplies related to the health of an individual, including
but not limited to the following: preventive, diagnostic, therapeutic,
rehabilitative, maintenance, or end-of-life, and counseling, service,
assessment, or procedure with respect to the physical or mental condition,
or functional status of an individual. The sale or dispensing of a drug,
device, equipment, or other item in accordance with a prescription.
Health Care Providers: A provider of services or any other person or organization who furnishes,
bills or is paid for health care in the normal course of business.
Healthcare Operations: Activities of CCH to the extent that the activities are related to the
operations of the organization.
Health Information: Any information, whether oral or recorded in any form that is created
or received by CCH and related facilities. This information relates to
the past, present, or future physical or mental health or condition of
an individual; the provision of health care to an individual; or the past,
present, or future payment for the provision of health care to an individual.
Health Oversight Agency: An agency that is authorized by law to oversee the health care system
(whether public or private) or government programs in which health information
is necessary to determine eligibility or compliance, or to enforce civil
rights laws for which health information is relevant.
Public Health Authority: An agency that has the authority for public health matters as part of
its official mandate.
Research: A systematic investigation designed to develop or contribute to generalizable
Treatment: The provision, coordination, or management of health care and related
services by one or more health care providers.
Updated: July 2015